How to Get the Most Out of an Online Board Meeting

An online board meeting is a video meeting that is attended by remote participants. The goal of virtual meetings is to make it more accessible for people who can’t attend in person due to personal obligations, health issues or time limitations.

Participating via a remote connection has many benefits, including saving money on travel costs and also reducing time lost due to scheduling conflicts. There are however some important differences between an in-person and online meetings that could affect the effectiveness of the discussion.

It can be difficult to pick up on the facial expressions and body language when you’re not in the same room as other participants. This can lead to a decrease in engagement in an online meeting, especially if the board directors are unfamiliar with the technology or have difficulty using it.

One solution is to implement a feature similar to a whiteboard in the boardroom application to encourage participants to work together and contribute. Another option is recording the meeting so board members who can’t attend can look over the meeting minutes afterward. Recordings are also useful to give to new board members.

To ensure that everyone can clearly hear and see during an online meeting, it’s important to run a technology test before the call starts. You can avoid problems during the meeting by examining things like software updates for your computer, camera settings and microphone settings. It’s a good idea request that each participant mute their phones when they www.justboardroom.com/board-meeting-preparation-checklist/ are not speaking, since this will help to block out any background sounds or distractions.